Meet Like a Pro: Teams 101

—Alyce Adams |
Meet Like a Pro: Teams 101
Alyce Adams,

Let’s face it – most meetings suck.

Why do so many of us get a sour taste in our mouth when we hear the word “meeting”?

Executives view more than 2/3 of meetings as failures

Only ½ of professionals in the U.S. say they play an active role in the meetings they attend

Unproductive meetings cost more than $37 billion per year

100% of respondents described poorly organized meetings as a waste of time or money

Microsoft Teams to the rescue

56% of meetings include remote attendees

Your online meeting experience matters. Don’t leave your remote attendees in the dark. Visual stimulus is one of 4 key elements for a successful meeting.

Teams has a lot of interactive collaboration tools built into meetings.

  • Use the whiteboard to digitally share a creative space. Figure out flows, brainstorm ideas, and diagram in your Teams meetings.
  • Let your coworkers see what you’re seeing by sharing your screen. It’s like huddling around your computer, but a lot more comfortable.
  • Upload a PowerPoint to the meeting and it’ll become the visual focal point. Presentations just got easier.

51% of meetings had insufficient follow-up

It’s more than a meeting. Discussion leading up to and following your meeting is just as important.

Do it all in one place. Teams seamlessly integrates your meeting with your workspace.

  • Record your meeting. Then use the automatic transcript and keyword search to find relevant information. Listen to your coworkers tell you what to do. Over, and over, and over again.
  • Teams will automatically save the chat from a meeting.  It’ll appear in your chats list or in the channel you held your meeting in. No need to worry about losing links, documents, or chit chat that was shared.
  • Take shared meeting notes before, during, and after the meeting. Link a OneNote notebook to your team and add it as a tab. Get on the same page as your coworkers – literally.

People spend an average of 5 hours 3 minutes in meetings each week

No one likes technical difficulties. Set-up, poor call quality, and other distractions absorb valuable time.

Get to the important stuff faster with Teams.

  • Select your video and audio configuration before joining the call. You can also mute yourself or adjust your video to make sure you look and sound your best.
  • Fix the problem before it becomes a problem. Teams will alert you about everything from a poor network connection to when you’re trying to speak and may have forgotten to unmute your microphone.
  • It’s easy to rely on a positive experience in Teams. Teams is supported by a new modern infrastructure that’s optimized for online meetings, so you can count on high-quality audio and video

Learn how to drive adoption with better meetings in Teams.

You can learn how to use these features, and more, by watching our webinar.

Want more Teams Tips? Check out our post: 7 Surefire Tips for Better Teamwork in Microsoft Teams

Sources:

https://www.themuse.com/advice/how-much-time-do-we-spend-in-meetings-hint-its-scary

https://meeting-report.com/

https://techcommunity.microsoft.com/t5/microsoft-teams-blog/meet-now-with-microsoft-teams/ba-p/237029

https://www.goaskcody.com/blog/infographic-a-one-hour-meeting-is-never-just-a-one-hour-meeting

Around BrainStorm, you’ll generally find Alyce creating new marketing content or working LucidChart magic on her latest strategic flow. Outside of work, Alyce likes to play Xbox, hang out with her dog, create art, and watch Star Wars.
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